Project Executive

Are you a detail-oriented and proactive individual who enjoys working across teams, coordinating with authorities, and ensuring project timelines are met? Join our Project Management Office and play a vital role in driving the smooth execution of key development projects. You’ll act as the bridge between our team, local councils, and consultants — ensuring everything is compliant, on time, and well-organized.

Job Responsibilities

• Assist the Project Management Office (PMO) with project scheduling, planning, and handling administrative duties.

• Coordinate and attend various meetings, including Client-Consultant, Technical, Internal, and Authority meetings.

• Maintain and organize administrative records and proper project filing systems.

• Liaise closely with inter-company departments, consultants, local councils, and authorities to ensure tasks are executed on time.

• Monitor submissions of drawings, reports, and documents for compliance with local authority requirements.

• Handle design changes, appeals, and amendments efficiently.

• Manage and track authority-related payments and ensure all necessary documents are in order.

• Attend discussions, site visits, and inspections with authorities and councils.

• Prepare and update weekly project progress reports and maintain daily schedules.

• Support site supervision when needed.

• Handle any ad-hoc tasks as assigned by the management.

Job Requirements

• Diploma or Degree in Civil Engineering, Construction Management, or related field.

• Minimum 1-2 years of working experience in project coordination or authority liaison (Fresh graduates with strong internship experience are encouraged to apply).

• Strong communication and coordination skills.

• Proficient in English, Bahasa Malaysia, and Mandarin (both spoken and written).

• Willing to travel and must possess own transport.

• Organized, detail-oriented, and able to multitask under deadlines.