Procurement Manager (for ACMV/ HVAC Constructions Projects)

Job Purpose:

We are seeking an experienced Procurement Manager to lead and manage our procurement team for ACMV (Air Conditioning and Mechanical Ventilation) projects. The ideal candidate will have a proven track record in EPC and EPCM contractor environments, with extensive experience in sourcing HVAC equipment and materials both domestically and internationally. The Procurement Manager will play a critical role in ensuring the company’s competitiveness by sourcing the most cost-effective and high-quality materials, reviewing supplier quotations to ensure accuracy and technical compliance, and supporting both domestic and overseas business operations.

Key Responsibilities:

1. Procurement Strategy & Leadership:
   • Develop and implement procurement strategies that align with company objectives for cost efficiency, quality, and timely delivery.
   • Lead the procurement function for ACMV projects, ensuring best practices in supplier selection, negotiation, and contract management.
   • Provide constructive input to enhance the overall performance of the procurement department, identifying opportunities for continuous improvement and growth.
2. Domestic and International Sourcing:
   • Source HVAC equipment and materials both domestically and internationally, identifying the most competitive suppliers while ensuring quality and compliance with project specifications.
   • Build and maintain strong relationships with suppliers from various regions to secure cost-effective pricing and favorable terms.
   • Stay informed of global market trends, pricing fluctuations, and new products to ensure competitive sourcing on a global scale.
3. Technical Specification Review:
   • Collaborate with the project team and Quantity Surveyors (QS) to review technical specifications provided by suppliers.
   • Ensure that supplier quotations align with the technical specifications given by the project or QS teams, allowing for accurate, apple-to-apple comparisons between suppliers.
   • Conduct detailed evaluations of supplier bids, identifying any discrepancies or technical variations, and ensure that all products and materials meet project requirements.
4. Team Management & Development:
   • Lead and mentor the procurement team, providing training and guidance to improve skills and knowledge within the team.
   • Foster a collaborative and results-oriented work environment to drive team performance.
   • Ensure proper delegation of tasks and oversee the team’s procurement activities, ensuring efficient processes and meeting project timelines.
5. Import & Logistics Management:
   • Manage the importation of materials and equipment, ensuring compliance with international trade laws, tariffs, customs regulations, and transportation logistics.
   • Oversee the coordination of shipping schedules, documentation, and delivery to meet project requirements.
   • Ensure the efficient and cost-effective transport of materials while mitigating potential risks such as delays or additional costs.
6. Vendor & Supplier Management:
   • Conduct vendor evaluations and negotiate contracts to secure the best terms, including pricing, delivery, and payment terms.
   • Develop long-term strategic partnerships with key suppliers to ensure continuous supply, quality improvement, and innovation.
   • Implement performance management for suppliers, regularly reviewing their performance and taking corrective action as needed.
7. Cost Control & Budgeting:
   • Work closely with project managers, QS team and finance teams to monitor procurement budgets, ensuring costs are kept within the approved limits.
   • Identify cost-saving opportunities through competitive sourcing, supplier negotiations, and alternative materials or processes.
8. Support for Domestic and Overseas Business:
   • Provide procurement support for both domestic and overseas projects, ensuring consistent procurement practices that meet project requirements regardless of location.
   • Coordinate with international business units to ensure smooth procurement operations in multiple regions.
   • Manage logistics for overseas procurement, ensuring compliance with local regulations and efficient material delivery to international project sites.
9. Reporting & Compliance:
   • Ensure accurate record-keeping and reporting on procurement activities, providing regular updates to senior management.
   • Maintain compliance with company policies, as well as legal, regulatory, and ethical standards in all procurement activities.
   • Develop and manage key performance indicators (KPIs) for the procurement team and suppliers.

Key Requirements:

• Experience: Minimum 8-10 years of procurement experience, with at least 5 years in a lead procurement role within an EPC or EPCM contractor firm, particularly in the HVAC or ACMV sectors.
• Domestic & International Sourcing: Demonstrated experience in sourcing HVAC equipment and materials both domestically and internationally, with strong supplier networks.
• Technical Specification Expertise: Ability to review supplier quotations and compare technical specifications to ensure alignment with project requirements and enable accurate comparisons.
• Team Leadership: Proven ability to lead and train a procurement team, fostering a high-performance culture.
• Import Expertise: Extensive experience managing the import of materials, including understanding of international trade regulations, customs, and logistics.
• Industry Knowledge: Deep understanding of HVAC systems, equipment, and materials, including market trends and supplier ecosystems.
• Strategic Thinking: Ability to provide constructive opinions and strategies to improve and grow the procurement department.
• Support for Global Operations: Experience in supporting domestic and overseas business operations, ensuring compliance and smooth procurement across regions.
• Education: Bachelor’s degree in Supply Chain Management, Business Administration, or a related field. Advanced certifications (e.g., CIPS, CSCP) are an advantage.
• Software Proficiency: Familiarity with procurement software and ERP systems for managing procurement processes and reporting.

Competencies:

• Strong leadership and communication skills.
• Ability to work under pressure and meet tight deadlines.
• Excellent organizational skills and attention to detail.
• Strategic and analytical thinking with a proactive problem-solving approach.

Employer's further Questions:

1. Do you have experience develop and implement procurement strategies that align with company objectives for cost efficiency, quality, and timely delivery? YES/NO
2. Have you ever led the procurement function for M & E, Mechanical Construction ACMV projects, ensuring best practices in supplier selection, negotiation, and contract management? YES/NO
3. Have you ever lead in a procurement role within an EPC or EPCM contractor firm, particularly in the HVAC or ACMV sectors? YES/NO
4. Do you have experience in sourcing HVAC equipment and materials both domestically identifying the most competitive suppliers while ensuring quality and compliance with project specifications? YES/NO
5. Do you have experience in sourcing HVAC equipment and internationally, identifying the most competitive suppliers while ensuring quality and compliance with project specifications? YES/NO
6. Do you have experience in building and maintaining strong relationships with suppliers from various regions to secure cost-effective pricing and favourable terms? YES/NO
7. Do you have experience in ensuring that supplier quotations align with the technical specifications given by the project or QS teams, allowing for accurate, apple-to-apple comparisons between suppliers? YES/NO
8. Do you have experience in leading and mentoring the procurement team, providing training and guidance to improve skills and knowledge within the team? YES/NO
9. Do you have experience in identifying cost-saving opportunities through competitive sourcing, supplier negotiations, and alternative materials or processes? YES/NO
10. Have you ever managed the importation of materials and equipment, ensuring compliance with international trade laws, tariffs, customs regulations, and transportation logistics? YES/NO
11. Do you have experience in ensuring accurate record-keeping and reporting on procurement activities, providing regular updates to senior management? YES/NO