Executive, Procurement & Facilities Management

Key Accountabilities:

• Conduct regular inspections/audit on overall building and facilities conditions.
• To prepare facilities preventive maintenance schedule and monitoring its execution
• To coordinate and supervise contractors who perform repair maintenance when necessary
• Liaise with other departments/branches, contractors/suppliers on all facilities repair maintenance related matters
• Produce monthly repair maintenance report
• Supports sourcing strategy activities such as doing market analysis, preparing RFQ document. Improve business objectives, scope and goals that support business requirements in collaboration throughout its lifecycle services rendered.
• Supports supplier management activities such as identifying new suppliers, vendor registration, sending and collecting RFI’s & RFQ’s.
• Drafting reports and making written recommendations
• Liaise with all department for contractors’ visitation for renovation or repair maintenance.
• To liaise with any Local Authority (i.e. Suruhanjaya Tenaga / JKKP, etc.) in relation to any building matter.
• Assisting in preparing CAPEX application form when required.
• Others administrative task including issuing PR/PO, monitoring outstanding purchase order status, and submit vendors’ invoices.

Formal Education:

• Minimum tertiary education in Business Studies / Administration / Engineering / Logistics or Equivalent

Experience:

• Possesses working experience in buildings maintenance and facilities and also administration related fields
• 3 - 5 years’ experience in related field
• Excellent problem solving skills, logical thinking.
• Knowledge in reading Architecture, Structural, Civil drawings, Building Specifications & Bills of Quantities will be added advantages

Personal Qualities:

• Execution experience, good conceptual strategic thinking, writing and planning skills
• Good presentation, communication & interpersonal skills
• Able to apply creative, innovative and effective procurement methodology.
• Self-motivated and detail-oriented, with notable experience handling multiple projects and tasks
• Active, energetic and able to travel when required.
• Has the initiative and desire to drive changes and motivated to exceed expectations.