Executive, Environment, Safety & Health

As Executive Environment safety & Health required to manage all administrative to ensure the smooth-running of the Environment, Safety & Health (ESH) department.

Job Scope & Key Responsibility  

• Assist the ESH HOD in compiling monthly report, accident statistic, walk about report, training, room booking for training and meeting

• Assist the ESH HOD ad-hoc assignments/projects.

• All administrative tasks monitor in relation to ESH

Manage and administrative effectively ESH department

• Manage all administrative effectively for ESH department so as to ensure the smooth-running of the department

• Compile budgets – Opex, Capex, Manpower and Trainings.

• Consolidate and assist to monitor coverage of leave for staff and keep track of department coverage when HODs are away.

Assist ESH HOD

• Assist to follow-up timely submission and compilation of various reports from Departments and to distribute to the relevant personnel.

• Assist the HOD of ESH to activate hospital wide access card and captured repairing cost, dealing with contractor for repair CCTV system, as well as ad-hoc assignments.

• Assist the HOD of ESH in compiling monthly report, accident statistic, walk about report, training, room booking for training and meeting

• To be Secretariat for Sustainability Committee.

• To be Secretariat for Energy Committee.

• Assist in daily Mailroom Operation.

• Develop monthly ESH Information blast to create a safety culture within hospital and outsource staff (Knowledge on Canva or other application for design will be added advantage).

Training and Meeting

• Coordinate ESH schedules, arrangement of meeting as well as taking, compiling and distributing minutes.

• Compiling and update training record, prepare monthly, quality improvement plan report, accident statistic

• Conducting training related to Environment, Safety & Health.

Stationaries preparations and follow-ups

• Formulate and maintain a well-organized paper and electronic filing system to support all activities of ESH and the department.

• Drafting and maintain confidentiality of memos/letters.

• Complete processing of documents/procedures in compliance with set Standard Operating Procedure

• Drafting and maintain confidentiality of memos/letters.

• Complete processing of documents/procedures in compliance with set Standard Operating Procedure

 Qualification & requirement:

• Diploma in any disciplines or higher.

• Certificate in Occupational safety and Health by registered training provider approved by DOSH.

• Certificate in Environment Management is preferable.

• 2 years working experience in administration

• Demonstrates concern for order, accuracy and teamwork.

• Computer literate, Microsoft, excel and power points

• Able to read, speak conversational English and Bahasa Malaysia.

• Must be willing and available to work on flexible hours